The regular meeting of the Warsaw Central School Board of Education was called to order at        

_______________p.m. in the Elementary School Building by _______________, Board President.

Members Present:  _______________           

Members Absent:  _______________

Others Present:  _______________

_______________ led the Pledge of Allegiance to the Flag.

Moved by _______________, seconded by _______________ that the Board approve the minutes for the meeting of May 13, 2025, as written.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

The Board reviewed the list of bills dated April 25, 2025 and May 9, 2025.

The Board reviewed the Appropriation Status Report and Revenue Status Reports for April 2025.

Moved by _______________, seconded by _______________  that the Board accept the Treasurer’s Reports for April 2025.   Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Mr. Wilkins reported on:

Moved by _______________, seconded by _______________ that the Board of Education accept the vote results from the May 20, 2025 vote, as follows:

Total Votes Cast:  223

PROPOSITION NO. 1:  ANNUAL BUDGET

Yes:   131         No:   92      Passed

PROPOSITION NO. 2:  LOCAL LIBRARY APPROPRIATION

Yes:   162         No:   59       Passed

Board of Education – 1 Vacancy

John Grover  177

Won a five-year term

Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by _______________, seconded by _______________  that the Board approve the

Following resolution:

  As a period of six months from the date of the meeting/election of 2024 has elapsed without any proceeding being commenced in regard to the meeting/election, and

  As the retention period of 1 year specified in Board of Education approved Retention Schedule LGS-1 (Page, 84 363.b.) has passed,

  The Warsaw Central School Board of Education orders, by approval of this resolution,

1. the unsealing and opening of the ballot box (safe) by the District Clerk
2. destruction of all ballots contained therein (together with the unused ballots) for the meetings/election held in 2024.

Motion Carried:  Yes _______________, No _______________, Abstain _______________

The Board held the first review of Board Policy 7317; Use of Internet-Enabled Devices During the School Day.

Moved by _______________, seconded by _______________ that Baylee Hoffmeister be appointed as Ex-Officio Student Board of Education Member and Evelyn LaWall and Ian McGary be appointed as the Alternates for the 2025-26 school year.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by_______________, seconded by _______________ that the Board approve

A RESOLUTION, DATED MAY 27, 2025, OF THE BOARD OF EDUCATION OF THE WARSAW CENTRAL SCHOOL DISTRICT, WYOMING COUNTY, NEW YORK (THE “DISTRICT”) DECLARING THE DISTRICT’S PROPOSED EMERGENCY CAPITAL PROJECT INVOLVING NECESSARY AND IMMEDIATE MEASURES TO ADDRESS THE SIGNIFICANT AND UNEXPECTED HAILSTORM-RELATED DAMAGE TO CERTAIN ROOFS DISTRICT-WIDE ALONG WITH INTERIOR DAMAGE TO BE A TYPE II ACTION UNDER SEQRA

WHEREAS, the Warsaw Central School District, in Wyoming County, New York (the “District”) is in the process of responding to the significant damage caused by a hailstorm that damaged certain roofs (and interior damage) District-wide (the “Facilities”), with the work involved being anticipated to include, but not necessarily be limited to, a professional assessment of the severely damaged state of certain roofs in the wake of the hailstorm, and the implementation of measures to reconstruct or replace certain roofs or otherwise restore each of them to its proper condition, along with interior restoration work such as various types of flooring, ceilings, insulation, metal work, SmartBoards and various furniture, all in compliance with applicable statutes, regulations and standards, and all associated work thereto (the “Emergency Capital Project”); and

WHEREAS, the District’s architect, Young Wright Architectural (the “Architect”), has determined that the severe damage at various Facilities poses a health and safety risk to District employees and students and other users of the Facilities, and recommends that the District pursue the Emergency Capital Project, with the approval of the Facilities Planning Unit of the State Education Department (“Facilities Planning”), to facilitate the immediate reconstruction/replacement of certain roofs and interior work, thereby allowing the Facilities to be rapidly returned to its full intended function and ensuring the health and safety of District employees and students and other users of the Facilities; and

WHEREAS, the Architect has specifically recommended that the District implement the Emergency Capital Project in general accord with certain more detailed information that has been presented to the Board of Education (the “Board”) by the Architect in connection with the Emergency Capital Project; and

WHEREAS, in accordance with State Education Department (“SED”) guidance and policy, the District and its Board of Education is the appropriate agency to be the lead agency to undertake Project review under the State Environmental Quality Review Act (“SEQRA”); and

WHEREAS, Section 617.5 of the SEQRA Regulations (6 NYCRR Part 617) provides that certain activities are Type II actions that are not subject to review under SEQRA and that such activities include “emergency actions that are immediately necessary on a limited and temporary basis for the protection or preservation of life, health, property or natural resources, provided that such actions are directly related to the emergency and are performed to cause the least change or disturbance, practicable under the circumstances, to the environment,” “routine activities of educational institutions,” “maintenance or repair involving no substantial changes in an existing structure or facility;” and “replacement, rehabilitation or reconstruction of a structure or facility, in kind, on the same site…unless such action meets or exceeds any [Type I] thresholds in section 617.4”; and

WHEREAS, the proposed Emergency Capital Project constitutes such emergency actions, routine activities of educational institutions; maintenance or repair activities; and/or in-kind, same-site replacement, rehabilitation or reconstruction activities;

NOW THEREFORE, BE IT RESOLVED that it is the final determination that the District/Board is the lead agency for the review of the proposed action, that the proposed Emergency Capital Project is a Type II action, that is not subject to review under SEQRA, and the proposed action will not result in a significant adverse impact on the environment.

Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by_______________, seconded by _______________ that the Board approve

A RESOLUTION, DATED MAY 27, 2025, OF THE BOARD OF EDUCATION OF THE WARSAW CENTRAL SCHOOL DISTRICT, WYOMING COUNTY, NEW YORK (THE “DISTRICT”) FINDING AND DECLARING THE EXISTENCE OF AN EMERGENCY SITUATION ARISING OUT OF SIGNIFICANT AND UNEXPECTED HAILSTORM-RELATED DAMAGE TO CERTAIN ROOFS, ALONG WITH INTERIOR DAMAGE DISTRICT-WIDE, AND AUTHORIZING AN EMERGENCY CAPITAL IMPROVEMENTS PROJECT TO ADDRESS THE SITUATION, IN ORDER TO ENSURE THE HEALTH AND SAFETY OF DISTRICT EMPLOYEES AND STUDENTS AND MEMBERS OF THE PUBLIC, AND THE PROTECTION AND PRESERVATION OF DISTRICT FACILITIES AND PROPERTY.

WHEREAS, the Warsaw Central School District, in Wyoming County, New York (the “District”) is in the process of responding to the significant damage caused by a hailstorm that damaged certain roofs (and interior damage) District-wide (the “Facilities”), with the work involved being anticipated to include, but not necessarily be limited to, a professional assessment of the severely damaged state of certain roofs in the wake of the hailstorm, and the implementation of measures to reconstruct or replace certain roofs or otherwise restore each of them to its proper condition, along with interior restoration work such as various types of flooring, ceilings, insulation, metal work, SmartBoards and various furniture, all in compliance with applicable statutes, regulations and standards, and all associated work thereto (the “Emergency Capital Project”); and

WHEREAS, the District’s architect, Young Wright Architectural (the “Architect”), has determined that the severe damage at various Facilities poses a health and safety risk to District employees and students and other users of the Facilities, and recommends that the District pursue the Emergency Capital Project, with the approval of the Facilities Planning Unit of the State Education Department (“Facilities Planning”), to facilitate the immediate reconstruction/replacement of certain roofs and interior work, thereby allowing the Facilities to be rapidly returned to its full intended function and ensuring the health and safety of District employees and students and other users of the Facilities; and

WHEREAS, the Architect has specifically recommended that the District implement the Emergency Capital Project in general accord with certain more detailed information that has been presented to the Board of Education (the “Board”) by the Architect in connection with the Emergency Capital Project; and

WHEREAS, the District has been in contact with Facilities Planning and has received (or is in the process of receiving) that office’s assurances that the Emergency Capital Project is to be appropriately treated as an emergency situation, with a corresponding expedited review and an anticipated accelerated flow of State building aid; and

WHEREAS, a project number is in the process of being obtained from Facilities Planning, and the District is in the process of soliciting cost proposal(s) and has retained and/or will retain one or more contractors to undertake and complete the Emergency Capital Project, as well as any reasonably required additional work to address the described situation; and

WHEREAS, the District proposes to undertake the Emergency Capital Project for the general protection of the public and, specifically, for the restoration and continued use of a safe and reliable Facilities for the benefit of the District, and to ensure the safety of District employees and students and other users of the Facilities;

NOW, THEREFORE, BE IT RESOLVED that the District finds that the situation described above:  (1) requires immediate action to restore and preserve the physical integrity of the Facilities, and to protect the health and safety of District employees and students and other users of the Facilities; and (2) constitutes an emergency within the meaning of Section 103(4) of the General Municipal Law; and be it further

RESOLVED, that the Emergency Capital Project shall be limited in general scope to those items of work that have been deemed by the Architect to be immediately necessary or advisable to restore the integrity of the Facilities, to return it to its intended function and use on an expedited basis, and to ensure the safety of District employees and students and other users of the Facilities; and be it further

RESOLVED, that it was the final determination of the Board that the Emergency Capital Project is a Type II action, which is not subject to review under SEQRA, and that the proposed action will not result in a significant adverse impact on the environment; and be it further

RESOLVED, that the Board hereby declares that the expenditure of funds for the purpose of undertaking the Emergency Capital Project in an estimated amount up to $12,000,000 (being the Architect’s preliminary estimate of the maximum total cost of the work involved, including anticipated incidental expenses and modest contingency allowance), less the amount of any insurance settlement proceeds that may be received, constitutes an ordinary contingent expense of the District, on the basis that such action is immediately necessary to maintain the District’s educational program, preserve property and assure the health and safety of District employees and students and other users of the Facilities; and be it further

RESOLVED, that all of the expenses associated with the Emergency Capital Project (including, without limitation, the costs of the Emergency Capital Project, and the undertaking of any reasonably required additional work to address the described emergency situation, as well as the incurrence of necessary architectural and engineering costs, legal costs and other related incidental costs and modest contingency allowance), all of which (less any insurance settlement proceeds received) are hereby declared to be ordinary and contingent expenses in response to the emergency situation, shall be initially funded by the expenditure of up to $12,000,000 (or so much thereof as may be necessary) from the District’s General Fund or (to the extent received) from payments made by the District’s property and casualty insurer or any insurance settlement proceeds arising out of the described situation and, ultimately from the District’s receipt of State building aid that is anticipated to be forthcoming (on an expedited and accelerated basis) in connection with the Emergency Capital Project; and be it further 

RESOLVED, that the Superintendent of Schools, the School Business Administrator and other appropriate District officials be, and they hereby are, authorized to work with the Architect to develop and complete the plans and specifications for the Emergency Capital Project, to solicit (in accordance with State Education Department guidance) cost proposals/quotes/bids for the work on the Emergency Capital Project, to enter into (in the case of the Superintendent, only) contracts for the work on the Emergency Capital Project on behalf of the District, and to undertake such other actions as may be reasonably necessary for the District to undertake, carry out and complete the Emergency Capital Project as soon as reasonably practicable, all in accordance with applicable New York State law.

Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by _______________ seconded by _______________ that the Board declare the following item obsolete and authorize disposal in accordance with state law and Board policy. 

GBC Shredmaster (Model No: 4550X, Serial No: RJ07493J) District Office paper shredder.

Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by _______________, seconded by _______________  that the Board appoint _______________ as Clerk Pro Tem for the remainder of the Board Meeting.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

The District Clerk was dismissed at       p.m. and the following took place as recorded by      , Clerk Pro Tem.

Tawnnee Conley

District Clerk

Moved by _______________, seconded by _______________ that the Board enter Executive Session at       p.m. for the purpose of discussing Choose an item..  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by_______________, seconded by _______________ that the Board resume regular session at _______________ p.m.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by_______________, seconded by _______________ that the Board approve the special education placement recommendations, as follows:

1. = Amendment Agreement – No Meeting 

   (C) = Correction

Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by_______________, seconded by _______________ that, upon the recommendation of the Superintendent, the Board approve ratification of the Contract with the Warsaw Administrators’ Association for the period July 1, 2025 – June 30, 2030, and authorize the Superintendent of Schools to execute said contract.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by_______________, seconded by _______________ that, upon the recommendation of the Superintendent, the Board approve the Groundskeeper Substitute pay rate to be increased from $15.50 per hour to $19.00 per hour, effective May 1, 2025.  Motion Carried: Yes _______________, No _______________, Abstain _______________.

Moved by_______________, seconded by _______________ that, upon the recommendation of the Superintendent, the Board approve the Groundskeeper Substitute Memorandum of Agreement for (Dakota Swanson) as proposed, and authorize the Superintendent of Schools to execute said MOA.  Motion Carried: Yes _______________, No _______________, Abstain _______________.

Moved by_______________, seconded by _______________ that the Board approve the Director of Instructional Services’ (Kimberly D’Amico) Conditions of Employment for the 2025-26 and 2026-27 School Year, as proposed, and authorize the Superintendent to execute said agreement.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by_______________, seconded by _______________ that, upon the recommendation of the Superintendent, the Board approve Personnel Schedule 596, as proposed.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

Moved by_______________, seconded by _______________ that the regular meeting of the Warsaw Central School Board of Education be adjourned at _______________ p.m.; subject to the call of the President.  Motion Carried:  Yes _______________, No _______________, Abstain _______________.

_______________

Clerk Pro Tem

The regular meeting of the Warsaw Central School Board of Education was called to order at        

6:30 p.m. in the Elementary School Building by Mr. Robb, Board President.

Members Present: Mr. Dean Robb, Mrs. Gail Royce, Mr. John Grover, Mrs. Kristina Baker, Mr. Michael Youngers, Mr. Joshua Harvey

Members Absent:  Mr. Stephen Tarbell II

Others Present:  Mr. Wilkins, Ms. Grisewood, Mrs. Monahan, Mrs. Burnham, Mrs. D’Amico, Mr. Winchip, Mr. Webb, Mr. Craigmile, Ms. Conable, Mr. Barks, Mrs. Casseri, Mrs. Conley

Mr. Robb led the Pledge of Allegiance to the Flag.

2025-26 Budget Presentation – Presented by Ms. Grisewood with District highlights presented by Mr. Wilkins.

Donation Presentation & Acceptance – Warsaw Soccer Club Representative, Charlie Craigmile, shared a proposal to build an 8’x24’ treated lumber soccer kick board at the Maple Street fields.  He is a licensed contractor and, with the help of some soccer club members, they will donate the supplies and erect the kick board.  They will paint both sides of it at a later date. The exact location was discussed, but will be looked at further and can be built once administration approves the exact location.

Moved by Mrs. Royce, seconded by Mr. Harvey that the Board accept, with appreciation, the pledged donation of a soccer kick board to be built by the Warsaw Soccer Club pending administration approval of a location at the Maple Street Fields.  Motion Carried:  Yes 6, No 0, Abstain 0.

Moved by Mr. Youngers, seconded by Mr. Grover that the Board approve the minutes for the April 22, 2025 and May 6, 2025 meetings, as written.  Motion Carried:  Yes 6, No 0, Abstain 0.

Mr. Wilkins shared that the State Budget has passed and the numbers are close to what the district anticipated.  Universal meals and the cellphone ban are included and we will have a policy coming forward. 

He also gave an update on the building project.  Thermal scanning of the roof showed there is not a lot of additional damage noted from the first inspection.  However, the ES and 99 Linwood did sustain some damage from the hailstorm that was not previously noted. 

Mr. Wilkins stated that he and Mr. Winchip have conducted student interviews for the Ex-Officio Student Board Member and Alternate for the 2025-26 school year.  They had six students apply and they will make their decisions soon. 

Moved by Mr. Youngers, seconded by Mrs. Baker that the Board accept, with appreciation, the large donation of assorted Science and History magazines from Joseph Petrillo.  Motion Carried:  Yes 6, No 0, Abstain 0.

Moved by Mrs. Baker, seconded by Mr. Youngers that the Board of Education approve the Contract with the Village of Warsaw for use of the Village Park for the period of four years commencing September 1, 2025 through August 31, 2029, as presented, and authorize the Superintendent of Schools to execute said agreement.  Motion Carried:  Yes 6, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mr. Harvey that, upon the recommendation of the Superintendent, the Board approve the following resolution:   

WHEREAS, four (4) BOCES (Onondaga-Cortland-Madison BOCES, Albany-Schoharie-Schenectady-Saratoga BOCES, Madison-Oneida BOCES and Broome-Tioga BOCES) have collaborated and entered into an Article 5 General Municipal Law intermunicipal arrangement

for the purpose of improving vendor management and data security and privacy practices for

school districts and/or BOCES statewide known as the RIC ONE Risk Operations Center (the “ROC”);

"WHEREAS, the Board of Education of the Warsaw Central School District, through its affiliation with a locally based Regional Information Center, participates with the ROC and desires, for the 2025-2026 fiscal year, to authorize the ROC to enter into Data Privacy Agreements and related exhibits (DPAs) with vendors and third-party contractors that include the requirements of, and compliance with, New York State Education Law Section 2-d and Part 121 Regulations (collectively, “Ed Law 2d”) related to student personally identifiable information (PII) and certain Teacher and Principal APPR data;"

WHEREAS, the ROC also partners with NYSED, the Access4Learning Student Data Privacy Consortium (SDPC) and The Education Cooperative (TEC), to negotiate and approve Ed Law 2-d compliant DPAs;

WHEREAS, the DPAs are presented to school districts and/or BOCES for final execution and do not require the expenditure of funds beyond those budgeted; and

BE IT RESOLVED, Board of Education of the Warsaw Central School District authorizes the attorneys designated by the ROC to negotiate and approve of DPAs for software and/or technology resources; and,

BE IT FURTHER RESOLVED, the Warsaw Central School District Board of Education grants the ROC and its designated attorneys the authority to negotiate the terms and conditions of DPAs and take such actions so as to effectuate the purposes and intent of this resolution.

Motion Carried:  Yes 6, No 0, Abstain 0.

Mr. Grover reported that the Drama Club students went to Rochester last week for the Stars of Tomorrow recognition ceremony.  Drama student, Lukas Felix, was nominated to compete next week in Rochester for a trip to NYC.  Mr. Grover shared the link for people to cast daily votes. 

Moved by Mr. Harvey seconded by Mr. Grover that the Board appoint Mrs. Royce as Clerk Pro Tem for the remainder of the Board Meeting.  Motion Carried:  Yes 6, No 0, Abstain 0.

The District Clerk was dismissed at 6:56 p.m. and the following took place as recorded by Mrs. Royce, Clerk Pro Tem.

Tawnnee Conley

District Clerk

Moved by Mr. Harvey seconded by Mr. Youngers that the Board enter Executive Session at 6:56 p.m.   for the purpose of discussing matters leading to the appointment/employment of a particular person.  Motion Carried:  Yes 6, No 0, Abstain 0.

Moved by Mr. Grover seconded by Mr. Harvey that the Board resume regular session at 8: 32 p.m.  Motion Carried:  Yes 6, No 0, Abstain 0.

Moved by Mr. Harvey, seconded by Mr. Youngers that the Board approve the special education placements recommendations, as follows:

(A) = Amendment Agreement – No Meeting

Motion Carried:  Yes6, No 0, Abstain 0.

Moved by Mr. Harvey, seconded by Mrs. Baker that, upon the recommendation of the Superintendent, the Board approve the Special Education Memorandum of Agreement for (Peyton Wise) as proposed, and authorize the Superintendent of Schools to execute said MOA.  Motion Carried: Yes 6, No 0, Abstain 0.

Moved by Mr. Grover, seconded by Mr. Harvey that, upon the recommendation of the Superintendent, the Board approve the Maintenance Worker Substitute pay rate to be increased from $15.50 per hour to $20.00 per hour, effective May 6, 2025.  Motion Carried: Yes 6, No 0, Abstain 0.

Moved by Mrs. Baker, seconded by Mr. Youngers that the Board approve the following non-union salaries:

Further, that the Work Agreements/Benefits Statements associated with these positions be approved for the 2025-26 School Year.

Motion Carried: Yes 6, No 0, Abstain 0.

Moved by Mr. Harvey, seconded by Mrs. Baker that, upon the recommendation of the Superintendent, the Board approve Personnel Schedule 595, as proposed.  Motion Carried:  Yes 6, No 0, Abstain 0.

Moved by Mrs. Baker, seconded by Mr. Grover that the regular meeting of the Warsaw Central School Board of Education be adjourned at 8:35 p.m.; subject to the call of the President.  Motion Carried:  Yes 6, No 0, Abstain 0.

                                                                                                                       Mrs. Gail E. Royce

Clerk Pro Tem